For many businesses – particularly public companies and those in healthcare, financial services, law and insurance – monitoring, storing and retrieving email messages is now as important as keeping their financial records in order.
With Message Archiving, businesses gain control over the entire email network and can effectively manage their compliance efforts with a fully-managed service that is more cost-effective and efficient than cumbersome tape or CD backup solutions.
After filtering by the MX Logic® Email Defense Service to remove spam, viruses and other email threats, all valid emails are sent to the business. A copy of all inbound, outbound and internal email messages are then delivered to the Message Archiving system.
Through an easy-to-use Web interface, authorized users can view or filter e-mails using a set of search criteria, and search results are available online within seconds. When the required message is found, the original version – with all of its delivery information and attachments – can be viewed, printed or saved locally. The search function allows flexible search options such as retrieving emails across specific date ranges, using wildcard character search to look for specific words within subject lines, and looking for all emails from a specific domain (e.g., earthlink.net).
Unlike storage-only solutions, Message Archiving also provides a solution for managing the information flowing in and out of the organization via email. By scanning all inbound, outbound and internal email to identify sensitive or inappropriate content, the business can protect proprietary information and reduce the liability and risk associated with the delivery of inappropriate email content.
Regulatory requirements, Court requests for e-discovery, the recently-enacted Federal Rules of Civil Procedure (FRCP) and industry standards are having a profound effect on how businesses manage electronic communications. Failing to adequately store and retrieve emails may expose these businesses and their officers to penalties, fines, and legal consequences such as destruction of evidence charges and adverse judgments.